E-Tender & Manual Tender

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E-Tender and Manual Tender Filing in India

• Tender Documents are prepared to seek tenders (Offers).

• Also Tender Document help to maintain & protect the relationship between client & contractor.

WHAT IS E-TENDERING SYSTEM ?

E-Tendering system is the process of procuring goods, works or services, by the government organizations or corporations such as NHAI, Indian railways, SAIL, State/Central govt ministries, by releasing their requirement document in the form of e-tender notice and inviting relevant interested parties to bid for the same. As it is e-tendering, the tender is released digitally i.e. on the company website or e-procurement portal etc.

eProcurement

e-Tender System of Govt. of India

GeM Portal

National Public Procurement Portal

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E-Tender & Manual Tender Filing

  • Tender Documents are prepared to seek tenders (Offers).
  • Also Tender Document help to maintain & protect the relationship between client & contractor.

Definition: an e-Tendering System (or Electronic Tendering System) facilitates the complete tendering process from the advertising of the requirement through to the placing of the contract. This includes the exchange of all relevant documents in electronic format.

1. RFQ(request for quotation)

2. RFT(request for tender)

3. E-Bidding

CURRENT SITUATION

Nowadays, large organizations usually have to handle multiple procurement needs by applying different kinds of information systems developed by various suppliers. Such process will become inevitably long and cumbersome in conventional e-tendering systems when the categories of products are not well sorted out.

In order to realize better cost savings and increase efficiency, replacing the manual paper-based tender procedures by electronic-facilitated system has become an essential element in process re-engineering. With a highly automated e-Tendering system, tender specification, advertising, tender aggregation as well as the evaluation and placing of the contract can be prepared at ease.

Manual tender processes can be long and cumbersome, often taking three months or longer, which is costly for both buyer and supplier organisations.

Tender Tailor, an e-Tendering System (or Electronic Tendering System) developed by Software Tailor, replace these manual paper-based tender processes with electronically facilitated processes based on best tendering practices to save time and money.

Buyers are able to manage the tenders coming in, with all tenders stored in one place. Buyers can cut and paste data from the electronic tender documents for easy comparison in a spreadsheet. Evaluation tools can provide automation of this comparison process.

Tender Tailor e-Tendering System offers an opportunity for automating most of the tendering process: from help with preparing the tender specification; advertising; tender aggregation; to the evaluation and placing of the contract.

  1. Reduced tender cycle-time.
  2. Fast and accurate pre-qualification and evaluation, which enables the rejection of suppliers that fail to meet the tender specification.
  3. Faster response to questions and points of clarification during the tender period.
  4. Reduction in the labour intensive tasks of receipt, recording and distribution of tender submissions.
  5. Reduction of the paper trail on tendering exercises, reducing costs to both councils and suppliers.
  6. Improved audit trail increasing integrity and transparency of the tendering process.
  7. Improved quality of tender specification and supplier response.
  8. Provision of quality management information.
  9. Provision of quality management information.
  1. Tender Documents are prepared to seek tenders (Offers).
  2. Also Tender Document help to maintain & protect the relationship between client & contractor.